March 2019 Volume LIV Number 2

 
 
 
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NOTICE TO ACTIVE AND LIFE MEMBERS

Constitution and Bylaws Amendment before the 2013 General Assembly

March 2013 Volume XLVIX Number 2

NOTICE TO ACTIVE AND LIFE MEMBERS

 

Constitution and Bylaws Amendment before the 2013 General Assembly

The following proposed changes to the Constitution and Bylaws were prepared by the Constitution and Bylaws Committee at the request of the Board of Trustees. These will be reviewed at the AAPD Annual Session in Orlando during the Reference Committee hearings and the General Assembly.

Note to readers: All line numbers reference the current AAPD Constitution and Bylaws as printed in the 2013 Membership Directory.

Strikethrough words are to be removed; bold underlined words are to be added to the Bylaws.


UPDATED  PARLIAMENTARY PROCEDURE REFERENCE

 

This proposed amendment is based on the 2012 release of  an updated code of parliamentary procedure written by the American Institute of  Parliamentarians, which essentially replaces the previous editions ("Sturgis") referenced in the AAPD Bylaws.

1369 CHAPTER XVI. RULES OF ORDER

1370   The current edition of  Sturgis American Institute of  Parliamentarians Standard Code of  Parliamentary

1371 Procedure shall govern the procedures of the Academy in all 1372 situations not otherwise provided for in these Bylaws or the 1373 adopted policies or administrative procedures of the Academy.

INTERNATIONAL STUDENT MEMBERSHIP CATEGORY

This proposed amendment is recommended by the Board of  Trustees to create  a new membership category of International Student. This reflects the need to accommodate growing interest in AAPD membership from dental students around the

world. The Board believes it would be best to create a separate membership category rather than accommodating such individuals under the current Predoctoral or Postdoctoral Student membership categories. The Board also believes that due to higher servicing costs, it is appropriate to charge dues for this membership category.

114     CHAPTER I. MEMBERSHIP

115      Section 1. CATEGORIES: There shall be thirteen (13) fourteen (14) categories

116  of  membership: Active, International, Life, Inactive, Associate,

117      Retired, Predoctoral Student, Postdoctoral Student, International  Student, Affiliate,

118      Affiliate Life, Allied, Friends of Pediatric Dentistry and Honorary. 119 Section 2. ELIGIBILITY: . . .

176  G. PREDOCTORAL STUDENT: This category of member177 ship is available, upon application, to predoctoral students

178  enrolled in an educational program in dentistry approved by 179  the Commission on Dental Accreditation of the American Den-

180 tal Association, or its equivalent in a foreign country U.S. or Canada.

181  H. POSTDOCTORAL STUDENT: This category of  member182 ship is available, upon formal application, to full and part-time 183 postdoctoral students enrolled in any educational program in

184 pediatric dentistry approved by the Commission on Dental 185 Accreditation of the American Dental Association, or its 186 equivalent in a foreign country U.S. or Canada.

I.   INTERNATIONAL STUDENT: This category of membership  is available, upon formal application, to full and part-time students enrolled in any educational program in dentistry or pediatric dentistry, in a country other than the United States or Canada, that is approved by a national accrediting organization comparable to  the Commission on Dental Accreditation of the U.S. or Canada.

Re-letter subsequent paragraphs

220 Section 3. PRIVILEGES: . . .

F. INTERNATIONAL STUDENT: Privileges of International Student members shall be to:

1.        Serve as consultants to councils/committees, but not vote or hold office.

2.        Attend the annual session of the Academy.

3.        Receive copies of  all general membership communications.

4.        Be eligible to apply for International membership immediately after satisfactory completion of the required educational program.

5.        Privileges of International Student members will terminate  on the date of completion of the individuals applicable educational program.

NOTE: Subsequent paragraphs will be re-lettered.

 

307 Section 4. PROCEDURE FOR APPLICATION: . . .

 

312 B. APPLICATION REVIEW: Application review will be conduc313 ted following receipt of an application for Active, International,

314      Life, Associate, Inactive, Retired, Predoctoral Student,

315      Postdoctoral Student, International Student, Affiliate, Allied or Friends of Pediatric

316      Dentistry membership as set forth in Section 2 of this Chapter. 317 Any variance will be reviewed by the Credentials and Ethics 318  Committee and completion of all stipulated requirements, the 319  applicant shall become a member in the appropriate category.

 

1076 CHAPTER X. FINANCES

1077 Section 1. DUES: . . .

 

1094  E. Retired, Inactive, Honorary, and Postdoctoral Student 1095 members shall pay no dues.

1096 F.  Predoctoral and International Student Members shall pay annual dues in an

1097 amount determined by the Board of Trustees. 1100 Section 2. ASSESSMENTS: . . .

1106 B. International, Associate, Inactive, Retired, Postdoc-

1107  toral Student, Predoctoral Student, International Student, Affiliate, Allied, Friends,

1108  of Pediatric Dentistry and Honorary members shall be exempt 1109 from the payment of any assessment levied upon the

1110  membership.


GOVERNANCE

The following Bylaws amendments are recommended by the AAPD Board of Trustees based on recommendations from the Task Force on Governance.

 

CONSOLIDATION OF DISTRICTS I AND II

The Board of Trustees recommends that Districts I and II be combined to  more evenly distribute the number of members in each district. In the Fall of 2012 the number of  Active members by District was:   I-719, II-530, III-1135, IV835, V-847, VI-1299. The Board notes that Districts I and II are not highly organized at present, and believes that a combined district will enhance such efforts. This change will reduce the number of Trustees by one. The Board also believes that members in the federal services and foreign countries (other than Canada) should be removed from District 2 and District 5 and referenced under the duties of At-Large Trustees. Also, the Board believes districts should be referred to be by their geographic terminology rather than numbers.

 

511 CHAPTER V. BOARD OF TRUSTEES

512 Section 1. COMPOSITION: The Board of Trustees shall con-

513 sist of twenty (20) nineteen (19) members: the President, President-Elect, 514 Vice-President, Secretary-Treasurer, the immediate past Presi-

515 dent, one District Trustee elected from each of  the six(6) five (5) trus516 tee districts, three (3) trustees elected as member at-large,

517 one (1) Affiliate Trustee; and the Editor, Chief Executive Officer, 518 Parliamentarian, Child Advocate and Congressional Liaison, who 519 shall be ex officio members of the Board of Trustees without

520 the right to vote.

 

521 Section 2. TRUSTEE DISTRICTS: There shall be six(6) five (5)

trustee

522 districts. A member shall be identified with a trustee district 523 according to the members primary practice mailing address 524 listed with the Headquarters Office except for Inactive and 525 Retired members or those members employed in the Federal 526 Services (District 2). Inactive and Retired members shall be 527 identified with a trustee district according to the members 528 mailing address listed with the Headquarters Office. The 529 trustee districts shall be numbered and composed as follows:

 

530 Northeastern District I: Connecticut, Maine, Massachusetts, New Hamp-

531 shire, New York, Rhode Island, Vermont, and the Canadian 532 provinces of Newfoundland, Nova Scotia, Prince Edward Is533 land, New Brunswick, and Quebec; ,

 

534 District II: Delaware, District of Columbia, Maryland, New 535 Jersey, and Pennsylvania, members in the Federal Services, and 536 foreign countries not specifically cited;

 

NOTE: If  adopted, states will be listed in alphabetical order in the final updated version of the  Bylaws.

 

537 Southeastern District III: Alabama, Florida, Georgia, Kentucky, Mississippi,

538 North Carolina, South Carolina, Tennessee, Virginia, West Vir539 ginia, and the Commonwealth of Puerto Rico;

540 NorthCentral District IV: Illinois, Indiana, Iowa, Ohio, Michigan, Minne-

541 sota, Nebraska, North Dakota, South Dakota, Wisconsin, and 542 the Canadian provinces of Ontario and Manitoba;

543 Southwestern District V: Arkansas, Colorado, Kansas, Louisiana, Missouri,

544 New Mexico, Oklahoma, and Texas, and Mexico;

545 Western District VI: Alaska, Arizona, California, Hawaii, Idaho, Mon546 tana, Nevada, Oregon, Utah, Washington, Wyoming, and the

547 Canadian provinces of Saskatchewan, Alberta, British Colum548 bia, Northwest Territories, Nunavut, and Yukon Territory.

549 Section 3. TRUSTEE MEMBERS AT-LARGE. The Board of 550 Trustees shall have three at-large members elected as described 551 in Chapter XI, each for a three (3) year term on a rotating basis 552 of one per year. Starting with the at-large term beginning in

553 2005 for a three (3) year term, one of the three at-large positions 554 will be designated for and filled by a full time academician.

555 Qualifications of a full time academician for this at-large posi556 tion include a full time educator who devotes a majority of

557 professional time, in no case less than two days a week, to edu558 cational endeavors in a dental school or graduate pediatric 559 dentistry program accredited by the Commission on Dental

560 Accreditation. Interim vacancies in the position of academician 561 trustee at-large will be filled by presidential nomination as de-

562 scribed in Chapter VI. Section 89. and such appointment shall be

563 limited to full time academicians. One of the non-academic trustees  at-large shall be designated by the President as liaison to members in the uniformed Federal Services, and the other shall be designated as liaison to International members.

848 G. NOMINATIONS COMMITTEE:

849 Composition:

850 The Nominations Committee shall be composed of nine (9) eight (8)

851 members: the two immediate Past Presidents of the Academy, 852 a board member of the American Board of Pediatric Dentistry 853 as determined by the ABPD and one (1) member elected from 854 each trustee District. Further details on committee member 855 selection and committee procedures are provided in the

856 Administrative Policy and Procedure Manual of the AAPD.

876 CHAPTER VI. DISTRICT ORGANIZATION

877 Section l. ORGANIZATION:

878 The trustee districts shall be numbered and composed as set 879 forth in Chapter V, Section 2 of these Bylaws.

919 CHAPTER VII. STATE UNIT ORGANIZATIONS

920 Section 1. ORGANIZATION:

921 A. The AAPD Trustee Districts shall be organized into State 922 Units representing the Active and Life members of each state, 923 foreign unit, and Federal Dental Services as set forth in Chapter 924 V, Section 2 of these Bylaws.


AAPD COMPLIMENTARY SERVICE FOR COLLECTING DISTRICT AND STATE DUES

The Board of Trustees recommends that the AAPD should offer collection of district and state dues at no cost to the district or state. The AAPD has offered this service, at a sliding fee scale depending on number of members, to state unit organizations for four years including 2013-14. 11 states (Alaska, Alabama, Colorado, Connecticut, Indiana, Florida, Massachusetts, Nebraska, Oregon,

Pennsylvania, and Wisconsin) currently participate in this service. States that have participated to date have seen an increase in their membership; this is likely due

to the convenience of  members being able to pay their AAPD and state dues at the same time. The Board believes this is an excellent service and membership benefit that the AAPD can provide to district and state unit organizations, to enhance their finances and scope of  activities. This is especially important given the new Public Policy Advocate initiative.

 

876 CHAPTER VI. DISTRICT ORGANIZATION . . .

 

891 Section 3. DUTIES: A District shall: . . .

 

898 D. Provide for its financial support. The AAPD shall provide dues collection service at the districts request, at no cost.

 

919 CHAPTER VII. STATE UNIT ORGANIZATIONS . . .

 

935 Section 3. DUTIES: A State Unit shall:  . . .

 

942 D. Provide for its financial support. The AAPD shall provide dues collection service at the state units request, at no cost.

MODIFICATION OF TRIPARTITE PROVISION

The Board of Trustees recommends that the requirement for mandatory tripartite membership be deleted. The Board believes it has not been working. It has not been strictly enforced, as doing so would have resulted in a loss of  membership in AAPD, districts, and state unit organizations. The Board does not believe mandatory tripartite membership is in the best interests of  the AAPD. However, the Board believes the AAPD should take a more active role in helping districts and states.  The Board believes the recommended provision on collection of  dues for district and state unit organizations will help achieve this goal by providing enhanced and stable finances for these organizations.

876 CHAPTER VI. DISTRICT ORGANIZATION . . .

911 Section 4: MEMBERSHIP:

912 A. AAPD Active and Life members must are strongly encouraged to

maintain member-

913 ship in their State Unit and their respective district organiza914 tion.

915 B. Members who joined the Academy, or any recognized 916 organization related to the Academy, prior to June 30, 1999

917 may retain their current membership status and are eligible for

918 district organization membership.


MODIFICATION OF ADA MEMBERSHIP PROVISION

The Board of Trustees recommends that the AAPD should require membership in the American Dental Association (ADA) only at the time of applying for membership to the AAPD. Currently, prospective AAPD members must provide their ADA membership number in their AAPD application. However, the AAPD has no enforcement mechanism or resources to monitor ongoing ADA membership and therefore has never been able to enforce this provision. The Board notes that of the other dental specialty associations that require ADA membership (AAE, AAO, and AAP), two of them (AAO and AAP) only do so at the time of application while the third (AAE) reaches out to lapsed ADA members but does not drop any non-compliant member from their membership. The Board believes this recognizes the importance of maintaining the AAPDs excellent working relationship with the ADA, while avoiding an unmanageable system for the AAPD.

 

113 BYLAWS

114 CHAPTER I. MEMBERSHIP . . .

 

119 Section 2. ELIGIBILITY:

 

120 A. ACTIVE: An ethical dentist may be considered for Active 121 membership provided the applicant:

122     1. Is a member of, and maintains membership in, the Ameri-

123     can Dental Association, National Dental Association, Canadian Dental  Association, or a rec-

124 ognized foreign dental association at the time of application.

 

125 2. Meets the educational requirements of the American Dental

126     Association Commission on Dental Accreditation of  the U.S. or  Canada for the announcement of ethical practice in pediat-

127 ric dentistry. An applicant for Active membership who an-

 

187 I. AFFILIATE: This category of membership is available to gen188 eral dentists who practice in the United States or Canada and

189     maintain membership in are members of the American Dental Association, Na-

190     tional Dental Association, or a recognized the Canadian Dental As191 sociation, at the time of application.

 

BOARD CERTIFICATION AS ALTERNATIVE CRITERIA FOR ACTIVE MEMBERSHIP

The Board of  Trustees supports an idea suggested by the Task Force on International Issues that board-certified pediatric dentists should be eligible for Active membership even if they do not meet the current educational requirements due to training in a foreign country. The proposed amendment incorporates recommendations from the above proposal for ease of comparison.

 

125     2. Meets the educational requirements of the American Dental

126     Association Commission on Dental Accreditation of  the U.S. or  Canada for the announcement of ethical practice in pediat-

127     ric dentistry or has achieved board certification from the American Board of Pediatric Dentistry.


NOTICE TO ACTIVE AND LIFE MEMBERS

(1) REFERENCE COMMITTEE HEARING AND REPORTS & (2) GENERAL ASSEMBLY MEETING

 

Constitution and Bylaws amendments and proposed changes/additions to oral health policies and clinical guidelines of the American Academy of Pediatric Dentistry will be the subject matter for the Reference Committee hearings at the Annual Session. Recommendations from the Council on Clinical Affairs concerning oral health

policies and clinical guidelines will be posted as a members-only document on the AAPD website (http://www.aapd.org) no later than 30 days prior to the General Assembly. All

members will be alerted to this availability via AAPD E-News. These materials will also be available in CD upon registration in Orlando.

The Reference Committee hearing will take place on Saturday, May 25, 2013, from 10 to 11 a.m. in room Northern Hemisphere DE of the Walt Disney Dolphin Hotel convention center. Members are strongly encouraged to attend. Non-members may attend, but will be polled and asked to identify themselves by the chair, and are not allowed to comment. The Reference Committees are intended to be the venue for member discussion on any formal resolutions that will be proposed before the General Assembly. This is an opportunity for members to present testimony on proposed oral health policies and clinical guidelines, and other business to come before the General Assembly.

Reference Committee Reports will be available in the back of Northern Hemisphere DE of the Walt Disney Dolphin Hotel convention center beginning at 8:30 a.m. on Sunday morning May 26, 2013 prior to the beginning of the General Assembly and Awards Recognition at 9:30 a.m. If available in time, copies will also be provided at District Caucuses on Saturday, May 25, 2013 from 1 to 2 p.m.

The Awards Recognition and General Assembly will take place on Sunday, May 26, 2013 from 9:30 to 11:30 a.m.  in  Northern  Hemisphere  DE  of the  Walt  Disney  Hotel  convention  center. The General Assembly is a meeting of Active and Life members for the purposes of conducting the business of the AAPD. Final action on recommendations from Reference Committees takes place at the General Assembly. An agenda for the General Assembly meeting will be posted under Latest News in the Members-Only section of the AAPD website (http://www.aapd.org) approximately one month prior to the meeting. All members will be alerted to this availability via AAPD E-News.