July 2018 Volume LIII Number 4

 
 
 
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Registration Information

January 2018 Volume LIII Number 1

Please review the following information to avoid delays in the processing of your registration or housing request.

Who Needs to Register

Anyone (member or non-member dentist, dentists’ staff or dental student) who wants to attend any portion of the Scientific Program must register. All registration categories for AAPD 2018 include all education sessions (except those specified), complimentary bev- erages in exhibit hall and the Scientific Pro- ceedings. The guest registration is additional and must accompany that of an attendee; children are complimentary to the meet- ing, but tickets must be purchased for Social Events. Guests do NOT earn any continu- ing education credit; if seeking CE Credits, spouses/guests must register as Office Staff.

• Tickets to the Welcome Reception and Presidents’ Farewell Dinner are an additional fee and must be purchased separately; see the Social Events section of the registration form and proceed accordingly.
• Additional tickets to all Social Events must be purchased during registration; onsite tickets for these functions may be limited and are subject to availability.
The cutoff for the advance fee is Wednesday, April 4, 2018. All registration forms submitted must be postmarked or date stamped on or before Wednesday, April 4, 2018, to qualify for advance registrations and receive the discounted rates.

Note: To receive the member registration rate for the 2018 Annual Session, your 2017-18 membership dues must be paid in full.

Residents
• Registration is complimentary if you register on or before April 4, 2018.
• Residents registering after April 4, 2018, or onsite are charged $150 in registra- tion fees; no exceptions will be made.
• Student must purchase a ticket to the Welcome Reception; please see the Social Events section on the registration form and proceed accordingly.

Residents are encouraged to attend the New Dentist Happy Hour on Friday, May 25. Make the appropriate notation on the form and include payment to attend this fabulous networking event.

Registration Methods
Registrations are processed on a first- come, first-served basis. Complete all sections of the form and include proper payment. Each registrant must complete a separate registration form.

Online: http://www.aapd.org/annual
Phone: (800) 974-3084
Fax: (301) 694-5124
Credit card only. Allow five days for processing and receipt of registration confirmation.

NOTE: Please do not mail after faxing.

Mail: AAPD 2018
5202 Presidents Court, Suite G100
Frederick, MD 21703

Credit card or check (drawn on U.S. bank in U.S. funds) must accompany a completed registration form. No wire transfers or pur- chase orders will be accepted. Allow 7 – 10 days for processing and receipt of registration confirmation. Make checks payable to AAPD/Experient.

Registration Hours
Please pick up your badge and materials at Registration at the Hawaii Convention Center, Hall 1. Registration is available dur- ing the following days/times:
Thursday, May 24 7 AM – 3 PM
Friday, May 25 6:30 AM – 4 PM
Saturday, May 26 7 AM – 3 PM
Sunday, May 27 7 – 11 AM

Registration Instructions
• Type or print all information on the registration form and housing form in black ink (please print legibly). To avoid completing the forms, register online at http://www.aapd.org/annual for the meet- ing and hotel.
• AAPD Registration and Housing Ser- vices Center is not responsible for faxes not received due to mechanical failure or circumstances beyond our control.
• Due to the volume of forms received, AAPD Registration cannot confirm receipt of faxed or mailed forms.
• Attendees must be registered for the Annual Session (via form or online) in order to make hotel reservations within the AAPD hotel block using the official AAPD Registration and Housing Form or online.
• Most educational sessions do not require tickets. Seating is on a first-come, first- served basis. Many optional sessions, activities and events require additional fees and must be indicated on the reg- istration form; applicable tickets will be included in your meeting materials.
• The Preconference Course, Breakfast Rounds, PALS, BLS and Evidence- Based Dentistry Workshop require additional fees; please indicate session choice and include fees.
• Registration forms must be submitted on or before April 4, 2018, to qualify for the discounted fees. Registrations received after April 4, 2018, will be au- tomatically charged the higher registra- tion fees.

Cancellation and Refund Policy
All cancellations postmarked on or before May 1, 2018, will be refunded less a $150 processing fee ($50 for office staff and guests).

All cancellation requests must be made in writing to AAPD Registration and Housing Services for processing on or before May 1, 2018.

No refunds will be given after May 1, 2018. After this date, any extenuating circum- stances must be submitted in writing to the AAPD c/o Vice President of Meetings and Continuing Education Tonya Almond at 211 E. Chicago Avenue, Suite 1600, Chicago, IL 60611. Those refunds approved are processed after the Annual Session.

Refunds are not granted for no-shows.

Registration Confirmation

Every effort is made to provide all advance registrants with a confirmation of their regis- tration. This notice will verify whether we re- ceived your registration prior to the deadline, and if the tickets requested will be issued.

Please check your registration and fee calculations carefully to avoid unnecessary delays in processing. If you are using Ameri- can Express®, MasterCard® or Visa®, provide complete credit card information, includ- ing each digit of your credit card number, expiration date, security code number and signature.

Name Badges

Name badges must be worn at all times by all registered attendees, including children, in order to gain access to any portion of the Scientific Program, Welcome Reception, ac- cess to the Exhibit Hall, hospitality areas and all social events.

Children’s badges are provided without charge up to the age of 20; their names and ages must be listed on the registration form.

Questions

If you have any questions regarding reg- istration or housing, contact AAPD Registra- tion and Housing Service Center at (800) 974-3084 Toll-free U.S. and Canada (Monday – Friday, 9 a.m. to 8 p.m. EST), (847) 996- 5876 International (Monday – Friday, 9 a.m. to 8 p.m. EST), or aapd@experient-inc.com.

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