March 2019 Volume LIV Number 2

 
 
 
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Constitution and Bylaws Amendment

March 2019 Volume LIV Number 2

 Constitution and Bylaws Amendment before the 2019 General Assembly
 
These amendments will be considered the AAPD Annual Session in Chicago, Illinois during the Reference Committee hearings and the General Assembly.
 
Note to readers:  All line numbers reference the current AAPD Constitution and Bylaws as printed in the 2019 Membership Directory.
 
Strikethrough words are to be removed; bold underlined words are to be added.
 
1.CLARIFICATION OF U.S. VIRGIN ISLANDS LOCATION IN DISTRICT ORGANIZATION STRUCTURE
 
The following proposed change to the Constitution and Bylaws was prepared by the Constitution and Bylaws Committee at the request of the Board of Trustees, based on a request by the Southeastern Society of Pediatric Dentistry.
 
Background: The Southeastern Society believes that the U.S. Virgin Islands should be listed as part of their district, based on geography and members in that territory being involved in SESPD meetings and other activities.
 
An amendment would be made to Chapter V (BOARD OF TRUSTEES), Section 2:
 
571 Section 2. TRUSTEE DISTRICTS: There shall be five (5) trustee
572 districts. A member shall be identified with a trustee district
573 according to the member’s primary practice mailing address
574 listed with the Headquarters Office except for Inactive and
575 Retired members or those members employed in the Federal
576 Services. Inactive and Retired members shall be identified with
577 a trustee district according to the member’s mailing address
578 listed with the Headquarters Office. The trustee districts shall be
579 composed as follows:
. . .
585 Southeastern District: Alabama, Florida, Georgia, Kentucky,
586 Mississippi, North Carolina, South Carolina, Tennessee, Virginia,
587 West Virginia, and the Commonwealth of Puerto Rico, and the  U.S.  Virgin  Islands;
 
 
2.TECHNICAL UPDATE OF DISTRICT TRUSTEE ELECTION PROCESS TO INCLUDE ELECTRONIC BALLOTS
 
The following proposed change to the Constitution and Bylaws was prepared by the Constitution and Bylaws Committee at the request of the Board of Trustees.
 
Background:  This amendment updates language concerning mail ballots for trustee elections to include electronic ballots. This has been a practice in recent elections and is much more convenient for membership at a lower cost to the AAPD.
 
An amendment would be made to Chapter XII (ELECTIONS):
 
1268 CHAPTER XII. ELECTIONS
 
1269 Section 1. TIME: Elections shall be held at the annual session
1270 of the General Assembly to elect a President-Elect, a Vice-
1271 President, a Secretary-Treasurer, the appropriate number of at-
1272 large trustees the Affiliate Trustee, and the designated number of
1273 Directors of the American Board of Pediatric Dentistry. District
1274 trustees shall be elected by mail or electronic ballot as described in Chapter XII,
1275 Section 5, District Trustee Elections.
1326 Section 5. DISTRICT TRUSTEE ELECTIONS: Nominations
1327 for District Trustee may originate from a recognized State Unit
1328 or from individuals in the district. District Trustees will be
1329 elected by members of the District as described in the current
1330 AAPD Administrative Policy and Procedure Manual. The in-
1331 cumbent District Trustee is responsible for the overall coordi-
1332 nation of the election process with the support of the Head-
1333 quarters Office. A mail or electronic ballot will be conducted by the Head-
1334 quarters Office to each voting member in the district with the
1335 results conforming to Chapter XII, Section 4, B, of these Bylaws.
 

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