March 2019 Volume LIV Number 2

 
 
 
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Registration Information

March 2019 Volume LIV Number 2

Please review the following information to avoid delays in the processing of your registration or housing request.
 
Who Needs to Register
 
Anyone (member or non-member dentist, dentists’ staff or dental student) who wants to attend any portion of the Scientific Program must register. All registration categories for AAPD 2019 include all education sessions (except those specified), complimentary beverages in exhibit hall and the Scientific Proceedings. The guest registration is additional and must accompany that of an attendee; children are complimentary to the meeting, but tickets must be purchased for Social Events. Guests do NOT earn any continuing education credit; if seeking CE Credits, spouses/guests must register as Office Staff.
 
Tickets to the Welcome Reception and Presidents’ Farewell Dinner are an additional fee and must be purchased separately; see the Social Events section and proceed accordingly.
Additional tickets to all Social Events must be purchased during registration; onsite tickets for these functions may be limited and are subject to availability.
 
The cutoff for the advance fee is Wednesday, April 3, 2019.
 
Note: To receive the member registration rate for the 2019 Annual Session, your 2018-19 membership dues must be paid in full.
 
Residents
 
Registration is complimentary if you register on or before April 3, 2019.
Residents registering after April 3, 2019, or onsite are charged $150 in registration fees; no exceptions will be made.
Students must purchase a ticket to the Welcome Reception. Visit the Social Events page when registering to pur- chase your ticket.
 
Residents are encouraged to attend the Early Career Dentist Happy Hour on Friday, May 24. Visit the Social Events page when registering to purchase your ticket.
 
Registration Methods
 
Registrations are processed on a first- come, first-served basis. Registration must be done online or over the phone.
 
Online: annual.aapd.org
Phone: (800) 424-5249
 
Credit card only. Allow five days for processing and receipt of  registration confirmation.
 
Registration Hours
 
Please pick up your badge and materials at Registration. Registration is available during the following locations/days/times:
 
Hilton Chicago – Main Registration 
Near the 8th Street entrance of the hotel on the lobby level
 
Thursday, May 23 7 AM – 7 PM
Friday, May 24 7 AM – 5 PM
Saturday, May 25 8 AM – 5 PM
Sunday, May 26 8 AM – 12 PM
 
Blackstone – Badge Pickup*
 
Barbershop Room on the concourse/ lower level
 
Thursday, May 23 7 AM – 7 PM
Friday, May 24 7 AM – 5 PM
Palmer House Hilton – Badge Pickup*
Thursday, May 23 7 AM – 7 PM
Friday, May 24 7 AM – 5 PM
 
*Badge Pickup is only available to pre-registered attendees. Onsite registration is available at the Hilton Chicago only.
 
Registration Instructions
 
Attendees must be registered for the Annual Session in order to make hotel reservations within the AAPD hotel block.
 
Most educational sessions do not require tickets. Seating is on a first-come, first- served basis. Many optional sessions, activi- ties and events require additional fees and must be indicated online when you register; applicable tickets will be included in your meeting materials.
 
The Preconference Course, Learning Labs, PALS, BLS and Evidence-Based Dentistry Workshop require additional fees.
 
Registration forms must be submitted on or before April 3, 2019, to qualify for the discounted fees. Registrations received after April 3, 2019, will be automatically charged the higher registration fees.
 
Cancellation and Refund Policy
 
All cancellations postmarked on or before May 1, 2019, will be refunded less a $150 processing fee ($50 for office staff and guests).
 
All cancellation requests must be made in writing to AAPD Registration and Housing Services for processing on or before May 1, 2019.
 
No refunds will be given after May 1, 2019. After this date, any extenuating circumstances must be submitted in writing to the AAPD c/o Senior Meetings & Continuing Education Director, Kristi Casale, at 211 E. Chicago Avenue, Suite 1600, Chicago, IL 60611. Those refunds approved are processed after the Annual Session.
 
Refunds are not granted for no-shows.
 
Registration Confirmation
 
Every effort is made to provide all advance registrants with a confirmation of their registration. This notice will verify whether we received your registration prior to the deadline, and if the tickets requested will be issued.
 
Name Badges
 
Name badges must be worn at all times by all registered attendees, including children, in order to gain access to any portion of the Scientific Program, Welcome Reception, access to the Exhibit Hall, hospitality areas and all social events.
 
Children’s badges are provided without charge up to the age of 20; their names and ages must be listed on the registration form.
 
Questions
 
If you have any questions regarding registration or housing, contact AAPD Registration and Housing Service Center at (800) 424-5249 Toll-free U.S. and Canada (Monday – Friday, 9 a.m. to 8 p.m. EST), (847) 996-5876 International (Monday – Friday, 9 a.m. to 8 p.m. EST), or aapd@ experient-inc.com.

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