March 2020 Volume LV Number 2

 
 
 
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Registration Information

January 2020 Volume LV Number 1

Who Needs to Register
Anyone (member or non-member dentist, dentists’ staff or dental student) who wants to attend any portion of the Scientific Program must register. All registration categories for AAPD 2020 include all education sessions (except those specified), complimentary beverages in exhibit hall and the Scientific Proceedings. The guest registration is additional and must accompany that of an attendee; children are complimentary to the meeting, but tickets must be purchased for Social Events. Guests do NOT earn any continuing education credit; if  seeking CE Credits, spouses/guests must register as Office Staff.
  • Tickets to the Welcome Reception  and President’s Farewell Dinner are an additional fee and must be purchased separately.
  • Additional tickets to all Social Events must be purchased during registration; onsite tickets for these functions may be limited and are subject to availability.
The cutoff for the advance fee is Wednesday, April 1, 2020.
 
Note: To receive the member registration rate for the 2020 Annual Session, your 2019-20 membership dues must be paid in full.
 
Residents
  • Registration is complimentary if you register on or before April 1, 2020.
  • Residents registering after April 1, 2020, or onsite are charged $150 in registration fees; no exceptions will be made.
  • Student must purchase a ticket to the Welcome Reception; please see the Social Events section on the registration form and proceed accordingly.
Residents are encouraged to attend the Early Career Dentist Happy Hour on Thursday, May 21. Visit the Social Events page when registering to purchase your ticket.
 
Registration Methods
Registrations are processed on a first- come, first-served basis. Registration must be done online or over the phone.
Online: annual.aapd.org
Phone: (800) 424-5249
Credit card only. Allow five days for processing and receipt of registration confirmation.
 
Registration Hours
Please pick up your badge and materials at Registration. Registration is available dur- ing the following days/times:
 
Music City Center–Main Registration
Thursday, May 21 7 AM – 7 PM
Friday, May 22 7 AM – 7 PM
Saturday, May 23 8 AM – 5 PM
Sunday, May 24 8 – 12 AM
 
JW Marriott–Satellite Registration (Badge Pickup Only)
Griffin Ballroom Foyer
Thursday, May 21 7 AM – 4 PM
 
Registration Instructions
  • Attendees must be registered for the Annual Session in order to make hotel reservations within the AAPD hotel block.
  • Most educational sessions do not require tickets. Seating is on a first-come, first- served basis. Many optional sessions, activities and events require additional fees and must be indicated online when you register; applicable tickets will be included in your meeting materials.
  • The Preconference Course, Learning Labs, PALS, BLS and Evidence-Based Dentistry Workshop require additional fees.
  • Registration forms must be submitted on or before April 1, 2020, to qualify for the discounted fees. Registrations received after April 1, 2020, will be automatically charged the higher registration fees.
Cancellation and Refund Policy
All cancellations postmarked on or before May 1, 2020, will be refunded less a $150 processing fee ($50 for office staff and guests).
 
All cancellation requests must be made in writing to AAPD Registration and Housing Services (aapd@experient-inc.com) for processing on or before May 1, 2020.
 
No refunds will be given after May 1, 2020. After this date, any extenuating circumstances must be submitted in writing to the AAPD c/o Senior Meetings & Continuing Education Director Kristi Casale at 211 E. Chicago Avenue, Suite 1600, Chicago, IL 60611. Those refunds approved are processed after the Annual Session.
 
Refunds are not granted for no-shows.
 
Registration Confirmation
Every effort is made to provide all ad- vance registrants with a confirmation of  their registration. This notice will verify whether we received your registration prior to the deadline, and if the tickets requested will be issued.

Name Badges
Name badges must be worn at all times by all registered attendees, including children, in order to gain access to any portion of the Scientific Program, Welcome Reception, ac- cess to the Exhibit Hall, hospitality areas and all social events including the Opening Ceremony and Keynote Address. Guests must be registered to receive a badge.
 
Children’s badges are provided without charge up to the age of 20; their names and ages must be listed on the registration form.
 
Questions
If you have any questions regarding reg- istration or housing, contact AAPD Registration and Housing Service Center at (800) 424-5249; Toll-free U.S. and Canada (Mon- day – Friday, 9 a.m. to 8 p.m. EST), (847) 996-5876; International (Monday – Friday, 9 a.m. to 8 p.m. EST), or aapd@experient-inc.com.
 

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