May 2020 Volume LV Number 3

 
 
 
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Notice to Active and Life Members

March 2020 Volume LV Number 2

Constitution and Bylaws Amendment before the 2020 General Assembly
 
These amendments will be considered the AAPD Annual Session in Nashville, Tennessee during the Reference Committee hearings and the General Assembly.
 
Note to readers: All line numbers reference the current AAPD Constitution and Bylaws as printed in the 2020 Membership Directory.
 
Strikethrough words are to be removed; bold underlined words are to be added.
 

1.CODIFY AWARDS COMMITTEE
 
The following proposed change to the Constitution and Bylaws was prepared by the Constitution and Bylaws Committee at the request of the Board of Trustees.
 
Background: The board believes the Bylaws should describe the Awards Committee as one of the committees of the Board of Trustees, to codify existing practices and to promote transparency  in decision-making. This is also consistent with amendments to the AAPD Administrative Policy and Procedure Manual adopted by the board at its May, 2019 meeting.
 
An amendment would be made to Chapter V (BOARD OF TRUSTEES), Section 18 (COMMITTEES OF THE BOAD OF TRUSTEES:
 
768 Section 18. COMMITTEES OF THE BOARD OF TRUSTEES:
769 The committees of the Board of Trustees shall be:
 
INSERT AFTER NOMINATIONS COMMITTEE [LINES 929-952] AS NEW PARAGRAPH I
 
I. Awards Committee Composition:

The Awards Committee shall consist of five (5) members of the  Board of Trustees: the President-elect who shall serve as Chair, a  senior Trustee, a junior Trustee, a freshman Trustee, and the Chief  Executive Officer. The senior, junior, and freshman Trustees shall be appointed by the Board of Trustees.
 

Duties: The duties of this committee shall be to:
Solicit nominations from AAPD members and the committee.
Review nominations for the certain AAPD awards as described in the Administrative Policy and  Procedure Manual of the AAPD.
Make award decisions based on the most deserving nominee.
Regularly report to the Board of Trustees concerning their award reviews.
Perform such other duties as assigned by the  President or the Board of Trustees.

2. ADDITION OF AUDIT DUTIES TO BUDGET AND FINANCE COMMITTEE
 
The following proposed change to the Constitution and Bylaws was prepared by the Constitution and Bylaws Committee at the request of the Board of Trustees.

Background: The board recommends that in light of the Sarbanes- Oxley law and greater IRS scrutiny of association governance that it would be a best practice to add specific reference to audit duties under the Budget and Finance Committee.
 
An amendment would be made to Chapter V (BOARD OF TRUSTEES), SECTION 18 (COMMITTEES OF THE BOARD OF TRUSTEES):
 
791 B. BUDGET AND FINANCE COMMITTEE:
808 Duties:
809 The duties of this committee shall be to review the budget and
810 finances of the Academy and make recommendations to the
811 Board of Trustees for their approval. The committee shall also  select an independent auditor to carry out an annual  financial audit of the Academy, and review and accept  the results of such audits.
 
3. ALLOWANCE OF TWO CONGRESSIONAL LIAISON APPOINTMENTS
 
The following proposed change to the Constitution and Bylaws was prepared by the Constitution and Bylaws Committee at the request of the Board of Trustees.
 
Background: The board wishes to add language regarding the appointed Congressional Liaison to indicate there may be two individuals serving in this position at the same time. Effective May, 2020, Drs. Warren Brill and Jade Miller will become co-Congressional Liaisons, assuming the duties of Dr. Heber Simmons Jr. who is retiring from this position. There is also a proposed technical correction reflecting that the AAPD no longer has a Task Force on Child Advocacy, as those duties were transferred to other councils and committees.
 
An amendment would be made to Chapter V (BOARD OF TRUSTEES):
 
563 Section 1. COMPOSITION: The Board of Trustees shall con-
564 sist of eighteen (18) to nineteen (19) members: the President, President-Elect,
565 Vice-President, Secretary-Treasurer, the immediate past Presi-
566 dent, one District Trustee elected from each of the five (5) trus-
567 tee districts, three (3) trustees elected as member at-large,
568 one (1) Affiliate Trustee; and the Editor, Chief Executive Officer,
569 Parliamentarian, and Congressional Liaison (s), who shall be ex
570 officio members of the Board of Trustees without the right to vote.
 
An amendment would be made to Chapter IV (APPOINTED OFFICERS):
1083 Section 1. TITLE: The appointive officers of this Academy
1084 shall be an Editor, Chief Executive Officer, Parliamentarian, and
1085 Congressional Liaison (s), and such others as may be designated by
1086 the Board of Trustees.
1087 Section 2. APPOINTMENTS: The Board of Trustees shall des-
1088
… 1106 ignate the appointive officers as follows:
 
D. Congressional Liaison (s): The Congressional Liaison (s) shall
 
1107 be nominated for a one (1) year term by the President and ap-
1108 pointed subject to approval by a majority of the votes
1109 cast by the Board of Trustees. The Congressional Liaison (s)
1110 may be reappointed to an unlimited number of additional one
1111
(1) year terms.
1118 Section 3. DUTIES: The duties of the appointive officers shall
1119 be as follows:
1162 D. Congressional Liaison (s):
1169 3. To serve as a member of the Task Force on Child Advocacy.
 
RE-NUMBER ITEMS 4 AND 5

NOTICE TO ACTIVE AND LIFE MEMBERS
 
(1) Reference Committee Hearing and Reports &
(2) General Assembly Meeting
 
Constitution and Bylaws amendments, proposed changes/additions to oral health policies and clinical recommenda- tions of the American Academy of Pediatric Dentistry, and a dues proposal for Canadian members will be the subject matter for the Reference Committee hearings at the Annual Session. Recommendations from the Council on Clinical Affairs concerning oral health policies and clinical recommendations were posted as a Members-only document on the AAPD website (www.aapd.org) no later than sixty (60) days prior to the General Assembly. All members will be alerted to this availability via AAPD E-News.
 
The Reference Committee hearing will take place on Saturday, May 23, 2020, from 10 to 11 a.m., in Room 104 of the Nashville Music City Center. Members are strongly encouraged to attend. Non-members may attend, but will be polled and asked to identify themselves by the chair, and are not allowed to comment. The Reference Committees are intended to be the venue for member discussion on any formal resolutions that will be proposed before the General Assembly. This is an opportunity for members to present testimony on proposed oral health policies and clinical recommendations, and other business to come before the General Assembly.
 
Reference Committee Reports will be available in the back of Room 104 of the Nashville Music City Center beginning at 8:30 a.m., on Sun- day morning May 24, 2020, prior to the beginning of the General Assembly and Awards Recognition at 9:30 a.m. If available in time, copies  will also be provided at District Caucuses on Saturday, May 23, 2020, from 1 to 2 p.m.
 
The Awards Recognition and General Assembly will take place on Sunday, May 24, 2020, from 9:30 to 11:30 a.m., in Room 104 of the Nashville Music City Center. The General Assembly is a meeting of Active and Life members for the purposes of conducting the business of the AAPD. Final action on recommendations from Reference Committees takes place at the General Assembly. An agenda for the General Assembly meeting will be posted on the AAPD website (www.aapd.org) approximately one month prior to the meeting. All members will be alerted to this availability via AAPD E-News.

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